Records and maintains official of actions of Council (minutes, ordinances, resolutions)

Maintains City Code of Ordinances

Keeper of the City Seal and Charter

Keeper of the official City Council District, Land Use, Council Precincts maps

Oversees agenda preparation process

Performs follows-up work resulting from actions of Council

Serves as filing office for petitions and subpoenas

Attests and Notarizes Council actions

Issues certified copies of official city records

Issues meeting notices and other public notices to media and other agencies

Administers oaths of office or affirmations to elected and appointed City officials

Serves as liaison between general public and City Council

Serves as coordinator for Boards and Commissions

Coordinates annual appreciation recognition of board volunteers

Maintains database of membership (gender and race), terms and expirations

Maintains list of vacancies

Maintains application pool for Boards and Commissions

Maintains Boards and Commissions Handbook and brochures

Provides administrative support to City Council

Serves as election officer for the City

Coordinates activities involving elections

Issues notices of filing dates and deadlines

Receives petitions from candidates

Maintains Ethics Forms and assists with filing

Serves as staff liaison to Municipal Election Commission

Services as records custodian of City Council records

Responsible for retrieval, storage and preservation of City Council records

Maintains indexes of all Council minutes, ordinances, resolutions

Maintains Council archives(photos, history, scrapbooks, elections, newsclippings)

Oversees codification of ordinances and supplement distribution

Maintains retention of records

Ensures records are available for public inspection